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Accounting Information System
Service Description
Category:
Application Services
The Accounting Information System (AIS) is a common mainframe application system. It is online and features a menu for selection needs. It addresses accounts payable information for a variety of both consolidated and non-consolidated Illinois State agencies, boards, and commissions on such matters as:
- Appropriation Management
- Expenditures
- Contracts and Obligations
- Cash Management
- Vendor Management
- Cost Allocation
- Project Accounting
- Financial Reporting
AIS is a paramount internal accounting system for the 50+ Illinois State agencies, boards, and commissions that it serves. Both batch and on-line processing can be conducted in conjunction with such other Illinois State financial systems as the Illinois Governmental Purchasing System (IGPS), the Accounts Receivable Posting System (ARPS), Workers Compensation (WC), and the Comptroller's Statewide Accounting Management System (SAMS). It is described as a critical Category One application system within the business continuity plan of the Department of Central Management Services pertaining to disaster recovery. AIS serves approximately 2900 users and processes over 2 million transactions per month.
By offering a common application such as AIS to its customers, BCCS is able to reduce the costs associated with individual duplication of accounting system operations among its various customers.
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What is Included?
Standard
- AIS manages appropriations, fund transfers and adjustments, vendors, contracts and contract amendments.
- AIS tracks expenditures from the initial receipt of the invoice throughout the production of vouchers.
- AIS provides both project and cost center accounting.
- AIS provides for cash management operations.
- AIS provides interfaces with the IGPS and Comptroller's Office as well as standard load layouts to facilitate interfaces with other external systems.
- AIS provides numerous on-line summary management and batch reports.
- AIS provides a browser-based on-line Query System to view Contract and Expenditure data.
Non-Standard
- For specific questions pertaining to non-standard requests, please contact the Customer Service Center as provided in “Need More Information?” below.
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What Should You Expect?
- Service support hours are Monday through Friday, 8 AM - 5 PM.
- Service Desk support and assistance.
- BCCS will provide highly-reliable application connectivity as well as application response time.
- AIS is available Monday through Thursday, 7 AM - 7 PM and on Friday and Saturday, 7 AM - 5 PM.
- Tracking of service costs and invoicing.
- Continuous service improvements.
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How Can You Help?
You can help manage the use of AIS by adopting the following practices:
- Ensure AIS use is business related.
- Ensure users log out when not needing to be on-line with AIS.
- Do not share copyrighted or protected information without requisite approvals.
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Rates
|
Item
|
Unit of Measure
|
Debit Code
|
Prior Rates
|
07/01/2012 Rates |
|
GAS
|
Per Transaction |
129 |
$ 0.05
|
$ 0.05
|
|
AIS
|
Per Transaction |
130 |
$ 0.05
|
$ 0.05
|
|
GAS II Transactions
|
Per Transaction |
155 |
$ 0.05
|
$ 0.05 |
|
GAS/AIS Reporting
|
Job Cost Reports/Files |
156 |
Rated
|
Rated
|
Accounting Information System Rates (July 2012)
FY2013 SSRF Rate Structure (PDF, 15KB)
* For more information on BCCS Service Rates please contact
Ted.Hasara@illinois.gov
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Service Order Information
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Need More Information?
For questions and information pertaining to AIS, call the Customer Service Center at 1-217-524-4784 or 1-800-366-8768 if outside the Springfield area and select option 1, option 7. Please be prepared to provide the following information to the help desk agent to route your request to the correct unit:
Contact Info: Name, Address, Phone & Email
Category: Application
Type: CMS Application
Item: Accounting Information System (AIS)
If you prefer, an email with this information can also be sent to cms.helpdesk@illinois.gov and a help desk ticket will be opened on your behalf.
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