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Travel Update 08-01 

 

Governor's Travel Control Board
Travel Update

TO:
Agency Travel Coordinators
FROM:
Maureen T. O’Donnell, Chairman
DATE:
July 2, 2007
SUBJECT:
Mileage Reimbursement
 
#08-01

Travel Update #07-06 announced that the mileage reimbursement rate for the use of personal vehicles while traveling on official government business would most likely increase from 44.5 cents per mile to 48.5 cents per mile effective July 1, 2007. This Update shall serve as notice to state agencies and employees that this increase is now in effect should be implemented for all travel occurring on or after July 1, 2007. 

Also, since the new rate will again cause a rounding issue, agencies shall adhere to the policies outlined in Travel Update #07-06 when calculating and entering mileage reimbursement claims on travel vouchers. These policies include:

•  The Governor’s Travel Control Board recognizes rounding as an acceptable practice when computing mileage reimbursement when the mileage rate is not stated in whole cents.

•  The preferred method to calculate mileage reimbursement is to use three (3) decimal places for computations entered in columns 12 and 17 on the travel voucher. The sub-totals for these columns may then be rounded to two (2) decimal places. If the sub-total entered in box 21 is an odd number, it will not equal the sub-total in box 22 when multiplied by the reimbursement rate. This is an acceptable situation.

•  Alternative methods for rounding may be utilized with approval of the agency head

Again, the State of Illinois mileage reimbursement rate for the use of personal vehicles has increased from 44.5 cents per mile to 48.5 cents per mile effective July 1, 2007.

As the appointed Travel Coordinator for your agency, it is your responsibility to disseminate this information to all appropriate personnel within your agency. If you have any questions please contact Kelley Shaw, State Travel Coordinator, at (217) 782-4705.

cc:

Agency Heads
Agency Fiscal Officers
John Filan, Member