The Program was created to offer surplus State of Illinois computers and peripheral electronics to eligible Illinois schools, non-profit organizations, and daycare centers for educational and training purposes. The Program is intended to increase the availability of IT equipment to eligible entities and to improve computer skills of the eligible organization’s students or participants.
The following is a possible list of IT Equipment that will be available to eligible organizations. System components may vary due to availability.
- Desktop Computer (CPU) – Model subject to availability at time of request
- Processor – Pentium 4 or higher
- Operating System – Subject to availability at time of request
- Memory – 50 MB minimum hard-drive space and 500 MB minimum RAM
- Network/Internet Capability
The term “eligible organization” shall mean any eligible Illinois school, non-profit organization or day care center with a demonstrated need for IT Equipment for education and training purposes.
Priority shall be given in the following order:
- Public Schools - Pre-kindergarten through grade 12
- Non-Profit Organizations that meet the following criteria:
- Are tax exempt under section 501(c) of the U.S. tax code and
- Operate primarily for educational and training purposes
- Daycare centers with a state approved preschool curriculum
- Charter Schools - Pre-kindergarten through grade 12
- Private Schools - Pre-kindergarten through grade 12
The following criteria shall be used to determine eligibility:
- Financial Need-Based. Preference shall be given in descending priority to public schools, non-profit organizations, daycare centers, charter schools and private schools in counties and/or school districts defined as a Poverty Area by the U.S. Census and determined in the Small Area Income and Poverty Estimates (SAIPE). Poverty Area is defined as a census tract or block numbering area (BNA) in which at least 20 percent of residents live below the poverty level (Sources: U.S. Census Bureau, (SAIPE) Program, All Ages in Poverty, Ages 5 – 17 in Families in Poverty, and All School Districts,; U.S. Census Bureau, Poverty Definitions)
- Equipment Need-Based. Preference shall be given in descending priority to public schools, non-profit organizations, daycare centers, charter schools and private schools in counties and/or school districts defined as a Poverty Area by the U.S. Census and determined in the (SAIPE) with documented need for computer hardware.
(Submit All Applicable Documentation)
- Completed Request Form
- Copy of articles of incorporation or other organizational documents
- Proof of valid National Center for Education Statistics (NCES) school identification number (Source: NCES, school search)
- Copy of Internal Revenue Service (IRS) Exemption Letter – 501(c) Tax Exemption
- Proof of a state approved preschool curriculum
Terms & Conditions
All IT Equipment shall be donated, free of charge, to eligible organizations subject to terms and conditions, including, but not limited to, the following which are subject to change without prior notice:
- All requests subject to availability of surplus computers. Donations may be limited to twenty (20) computers per school, facility or location.
- All requests must include the "Request Form", and all applicable documentation, and be submitted to CMS.PCDonationPrgm@illinois.gov or through http://pcdonation.cms.illinois.gov.
- The surplus IT equipment is transferred "As Is", no warranty included, expressed or implied, and no guarantee of network or internet capability.
- The transferred surplus IT equipment does not include software, set-up support, or technical support and maintenance.
- IT equipment must be acquired for eligible organization's use in education and training, and must not be donated or resold by the organization.
- Designated recipients will be notified of the transfer, and will be responsible for coordinating receipt of the transfer with CMS representatives.
- Each eligible organization must arrange transportation of the transferred IT equipment from the CMS designated distribution location.
- The eligible organization shall make reasonable efforts to maintain the transferred computer hardware through its useful life.
- Any IT equipment transferred pursuant to this Program that is deemed unusable or obsolete must be disposed of or transferred by the eligible organization in accordance with its adopted property control policies and guidelines, and shall be disposed of (recycled) in an environmentally-friendly manner.
CMS Surplus Property