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Employer Report Form FAQ's 

 

Frequently Asked Questions

Before calling the Public Contracts Unit, please review the “Instruction Sheets” attached to the PC-1 Form.  If you still have questions, please refer to Unit’s “Frequently Asked Question (FAQ) Section” to obtain answers to your questions.

We hope that the FAQ Section will assist you in properly completing the PC-1 Form, as well as save you time in getting answers to your questions.

Q:  How long does it take to process the PC-1 application and obtain an Illinois Department of Human Rights (IDHR) number?

A:  It takes approximately 3 to 5 business days to process the application and issue an IDHR number, providing the application is properly completed and signed.

Q:  How will I be notified of what my IDHR number is?

A:  A letter of confirmation will be mailed to you indicating your number and it’s date of expiration.

Q:  I have a bid due in a couple of days; how do I obtain an IDHR number?

A:  You must submit a completed PC-1 application via overnight mail, noting the bid due date.  If the PC-1 Application is properly completed and the correct form of payment is included, the Department will attempt to process the application by the due date indicated, to the extent our resources allow.  However, the Department cannot guarantee that it will be processed the same day and the failure to properly complete the application or to submit the correct form of payment will further delay processing.

Q:  Do I need to get an Illinois Department of Human Rights (IDHR) number if I have no office in the State of Illinois?

A:  Yes, Department Rules require all contractors who plan on during business with the state must register regardless of location.

Q:  I have fewer than 15 employees must I still file a PC-1 application with IDHR?

A:  No, according to Department Rules, however, many awarding agencies require all contract bidders to file a PC-1 application with the Department.

Q:  We have ten establishments located in Illinois with fewer than 25 employees at each; do I file a PC-1 application for each establishment?

A:  No, you only submit one report.  You consolidate the employment figures for all of these offices and check the Multi-Establishment Consolidated Report in Section II on the application.

Q:  We have several establishments and each has their own Federal Employer Identification Number (FEIN).  Do I need to complete a PC-1 application for each office even if they will not be bidding on state contracts?

A:  No.

Q:  How do we register an additional office with the same FEIN as the corporate office to an existing registration?

A:  If your entity wishes to register multiple locations that all have the same FEIN as the corporate office, you must submit a completed PC-1 application for all locations to be eligible to bid on business with the State of Illinois.  No additional fee is required.


 

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