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Freedom of Information Act (FOIA) 

 

Introduction to Freedom of Information (FOIA)

FOIA is the state Freedom of Information Act (FOIA). Under the Illinois Freedom of Information Act (5 ILCS 140), records in possession of public agencies may be accessed by the public upon written request. Pursuant to 5 ILCS 140, Section 2 ( c ), a public record is any records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, cards, tapes, recordings, electronic data processing records, electronic communications recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of or under the control of any public body.

Some records are, however, not subject to release via the FOIA process; these types of records are described under 5 ILCS 140, Section 7 (1) (a) thru (y). And some records may also be subject to confidentiality provisions imposed by other state statutes; the FOIA process for disclosure of information does not supercede these other applicable statutory and judicial mandates.

How to submit a FOIA request:

To access information from the Office of the Governor, please submit a written request by means of facsimile, the US mail or special carrier, or email to the interim Freedom of Information Officer, Nellie Ridsdale. A written request will ensure proper compliance with the requirements of the Act.

Requests can be addressed to:

Office of the Governor of Illinois
ATTN: FOIA Officer
JRTC, 100 West Randolph, Suite 16-100
Chicago, IL 60601

Phone number: 312.814.3163
Facsimile number: 312.814.6775

Email: Nellie.Ridsdale@illinois.gov

The Office of the Governor does not require that FOIA request be submitted in any particular form. However, we strongly prefer that your request, at a minimum, includes the phrase "Freedom of Information Act” or "FOIA”; contains a description of the types of records sought; and contains contact information so we may follow up to clarify or narrow a request if necessary. Furthermore, although we will take written requests via regular mail, fax or hand delivery, we strongly prefer you submit your written request via email.

Authority

This website information concerning the FOIA is being provided as required by Section 4 of the FOIA (5 ILCS 140/4). This website information may be revised and/or updated in the future.

Additional Resources

Certain records of our office are available immediately and links to those records are below:

Press Releases: http://www.illinois.gov/news/newsgov.cfm

Listing of Board and Commissions under the Jurisdiction of the Governor:
http://appointments.illinois.gov/

Executive Orders: http://www2.illinois.gov/Government/ExecOrders/Pages/default.aspx

Information about our office’s purpose, functional subdivisions, budget, office locations and staffing can be found at:
http://www2.illinois.gov/gov/pages/aboutouroffice.aspx

Fees associated with FOIA

The first 50 pages of black and white, legal or letter sized copies of records requested are free. Anything that surpasses 50 pages is generally 15 cents per page. If, for some reason, copies of records are provided to a requester that is not on black and white, legal or letter sized paper, the Governor’s office will charge a fee that will not exceed the actual cost of reproduction.

For more information on the guidelines used to charge fees related to FOIA, please see Section 6 of the Act.