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Bylaws 

 
Amended and Adopted November 14, 2014

Article I – Name and Mandate

Section I

The Medicaid Advisory Committee (MAC) is created to advise the Department of Healthcare and Family Services (HFS), State of Illinois, about health and medical care services under the Medical Assistance Program pursuant to the requirements of 42 CFR 431.12 with respect to policy and planning involved in the provision of Medical Assistance.

Section II

The MAC shall have the opportunity for participation in policy development and program administration, including furthering the participation of recipient members in the agency program pursuant to 42 CFR Section 431.12(e).

Section III

Vision Statement: It is the vision of the MAC to ensure that populations covered under HFS’ Medical Assistance programs have timely access to high quality medical care delivered in a cost-efficient manner that meets their need regardless of race/ethnicity, primary language, geography, age or other socioeconomic factors.

Article II – Membership

Section I

The MAC shall consist of up to fifteen (15) voting members at least five (5) of whom must represent consumers of medical care. A parent of a Medicaid beneficiary can also serve on the MAC as a consumer. (A consumer is defined as a person who is not a healthcare provider.) All appointments of members shall be made in writing by the Director of HFS. These members shall include representatives of consumers' groups or consumers themselves, physicians (at least one of whom shall be Board Certified), and other representatives of health professions who are familiar with the healthcare needs, services, and resources available for the population served by HFS.

In addition, the Directors of the Department of Public Health, the Department of Children and Family Services, and the Secretary of the Department of Human Services or their designees are permanently appointed as ex-officio members.

Section II

Terms of members shall be staggered. Each term shall be for a period of two (2) years, and members are limited to two (2) consecutive terms or until a successor is appointed in writing by the Director of HFS.
A consumer who is a Medicaid client may serve for up to three (3) consecutive terms at the request of the Chair and at the discretion of the Director of HFS. Upon two (2) year of non-membership, a former member shall be eligible for reappointment.

Section III

Members of the MAC and duly appointed members of its committees, subcommittees and task forces shall serve without compensation, except that they may be reimbursed for allowable travel and other approved, necessary expenses in connection with the MAC meetings and business. Such reimbursement shall be consistent with the statutory provisions and with the regulations of the State of Illinois. Operating expenses of the MAC shall be borne by HFS.

Section IV

If a member misses three consecutive regularly scheduled meetings in one year, his/her membership will be terminated, unless on a leave of absence, not to exceed six months, and subject to approval by the Chair.  A member may send a substitute after notifying the Chair in advance of a meeting; the substitute will count towards a quorum and may participate in discussions but will be unable to vote.

Article III – Officers

Section I

Officers of the Medicaid Advisory Committee shall consist of a Chair and Vice-Chair who shall be elected by the MAC from among its members.

Section II

The Chair and Vice-Chair shall be selected in the following manner: MAC members shall appoint a nominating committee of no more than three MAC members in September of every odd numbered year. At the November meeting, the nominating committee shall present a slate of candidates for the offices of Chair and Vice-Chair. Names and biographies of those nominated shall be mailed to members at least ten (10) days prior to the election. Nominations from the floor will be permitted. The officers will be elected by a simple majority of those present and voting at the first quarterly meeting in the following calendar year. An officer shall serve until his/her successor is elected. In the event an officer is unable to complete his or her term of office, the Administrator of the Division of Medical Programs shall appoint a replacement to serve the remainder of the term.

Section III

Any officer of the MAC shall not be eligible to serve for more than one (1) consecutive term of two years in the same office, or until a successor is elected. The two-year membership term of any member serving in the capacity of Chair or Vice-Chair may be extended by the number of years served as Chair or Vice-Chair.

Section IV

The Chair of the MAC shall perform the duties ordinarily ascribed to such office and shall preside at all meetings of the MAC.

Section V

In the event of the Chair's absence, the Vice-Chair shall preside. If both are absent, the Administrator of the Division of Medical Programs or his/her designee shall serve in this capacity.

Article IV – Meeting

Section I

Regular meetings of the MAC shall be held at least quarterly, unless suspended by action of the MAC and are subject to the Open Meetings Act (P.A. 82-387). Such meetings shall take place at locations, dates and times agreed to by MAC membership.

It shall be the responsibility of HFS to give notices of the location, date and time of said regular meetings to each member of the MAC at least ten (10) days prior to each of the said meetings.

Section II

Special meetings of the MAC may be called provided that they are in compliance with the State's Open Meeting Act (P.A. 82-387).

Section III

An agenda of business scheduled for deliberation shall be prepared and distributed to the members of the MAC at least ten (10) days prior to a scheduled meeting of the MAC.

Section IV

A quorum shall be six (6) members or their designated substitute(s) participating in person.

Section V

Participation in MAC meetings shall be limited to MAC members and persons who have been invited by HFS and/or Chair to provide information on an agenda item. Participation by observers shall be at the discretion of the Chair. The Chair of the MAC has the right to limit the length of each observer's address to conform to the MAC agenda. All deliberations of the MAC and its committees shall be governed by Robert's Rules of Order to the extent not inconsistent with these Bylaws.

Section VI

Under new business portion of a MAC meeting, any member may add an item to the agenda of a future MAC meeting for discussion and action with approval from a simple majority of MAC members present. is (Discussion or action on a new item which was not included on the published agenda might not comply with the Open Meetings Act)

Article V –Subcommittees

Section I

The MAC is authorized to create subcommittees and workgroups as it deems appropriate.

Section II

The Chair and members of subcommittees and work groups shall be appointed by the Chair of the MAC in consultation with the Administrator of HFS’ Division of Medical Programs. Subcommittee and work group membership may include persons who are not members of the MAC. Each subcommittee must have a MAC member serve on the subcommittee and represent the subcommittee at MAC meetings. HFS shall assign staff to provide support to the subcommittee and work groups.

Section III

Consistent with terms of recently elected officers, at the second meeting of that calendar year the MAC will review the charge and membership of each subcommittee.  The subcommittees previously appointed will expire unless renewed by incoming officers with approval of the MAC.

Article VI – Professional Staff

Section I

The Administrator of HFS’ Division of Medical Programs or his/her designee shall serve as the MAC official consultant. The Administrator may designate members of staff to assist in such consultation.

Article VII – Amendment

Section I

The Bylaws may be amended by a simple majority of the members present at any regular or special meeting of the MAC if the proposed amendment is given in writing at least ten (10) days before said meeting.