Article I - Name and Purpose
Section 1 - Name:
The name of the organization shall be Illinois LeaderCorps. It shall be an AmeriCorps Member Leader Council organized under the direction of the Illinois Commission on Volunteerism and Community Service (ICVCS) and the Illinois Department of Human Services (IDHS).
Section 2 - Purpose:
Illinois LeaderCorps is organized exclusively for AmeriCorps Members serving in Illinois.
- Mission: The mission of Illinois LeaderCorps is to connect AmeriCorps Members and programs from across Illinois, to facilitate planning of state, national and global days of service, and promote continued AmeriCorps alumni involvement.
- Vision: The vision of Illinois LeaderCorps is to foster effective cross-program communication and collaboration among AmeriCorps programs in Illinois.
- Goals: Illinois LeaderCorps was developed in 2005 by Illinois AmeriCorps Members to serve the needs of service in Illinois. The goals of Illinois LeaderCorps should always seek to address the needs of the national and community service movement in Illinois.
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Article II - Membership
Section 1 - Eligibility and Application for Membership:
Any AmeriCorps Member serving in Illinois is eligible to be part of Illinois LeaderCorps throughout their service year. Membership is granted after completion, receipt and review of a membership application submitted directly to Program Directors. Program Directors, in turn, submit the applications to the designated staff member at ICVCS. An individual's AmeriCorps Program Director as well as the ICVCS must approve all memberships in Illinois LeaderCorps.
Section 2 - Rights of Members:
Each Member has one vote in matters concerning Illinois LeaderCorps activities. All Members serve at the pleasure of their Program Director and the ICVCS. All Illinois LeaderCorps activities are subject to ICVCS approval.
Section 3 - Expectations of Members:
Every Member is to fully participate in the following formal and informal activities:
- Attend Illinois LeaderCorps annual gatherings;
- Participate in monthly conference call meetings;
- Dialogue and plan with other AmeriCorps and National Service programs in Illinois;
- Seek out AmeriCorps Members who are interested in staying connected to AmeriCorps in Illinois as alumni;
- Connect with existing AmeriCorps alumni to inform them of service and other opportunities happening in Illinois;
- Participate in Days of Service activities; and,
- Share the leadership skills learned through Illinois LeaderCorps trainings with their local programs and communities in which they serve.
Any Member unable to meet these expectations and responsibilities must notify their Program Director or an ICVCS staff Member at the earliest possible time, to determine whether they can continue to participate in Illinois LeaderCorps.
Section 4 - Resignation and Termination:
Any Member may resign from Illinois LeaderCorps by verbal or written resignation with a LeaderCorps Officer, their Program Director, or a staff member of the ICVCS. Any Member or Officer can have their membership terminated by a two-thirds (2/3) majority vote of Illinois LeaderCorps Members, their Program Director or the ICVCS.
Section 5 - Non-voting Membership:
The ICVCS shall have the authority to establish and define non-voting categories of Illinois LeaderCorps membership.
- Advisors: Illinois LeaderCorps Advisors participate in any and all functions of Illinois LeaderCorps in an advisory capacity, offering guidance to Members based on the Advisor's experience and expertise. Designation as an Illinois LeaderCorps Advisor is subject to ICVCS approval.
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Article III - Meetings of Members
Section 1 - Regular Meetings:
Regular meetings of the Members shall be held monthly via conference call set up by ICVCS representatives, at a regular date and time established by a simple majority of the membership and ICVCS staff.
Section 2 - Annual Gatherings:
Annual gatherings of the Members shall take place at Illinois AmeriCorps Opening Day (usually in October), a Fall leadership development training event, and a Spring training event/end-of-year gathering. The specific dates, times, and locations of the Fall and Spring gatherings will be determined by the membership in conjunction with the ICVCS. (The annual Illinois AmeriCorps Opening Day is a required event for AmeriCorps*State Members and is coordinated each year by the ICVCS).
The Illinois LeaderCorps agendas for each gathering will be determined by a simple majority of the membership, the officers and/or the ICVCS each year. In a normal program year:
- the Illinois AmeriCorps Opening Day meeting of Illinois LeaderCorps will be an introductory meeting for new LeaderCorps Members;
- the Fall leadership development training event will contain both professional training and planning for the upcoming service year; and,
- the Spring training event/end-of-year gathering will coincide with National AmeriCorps Week (usually in March) or National Volunteer Week (usually in April), and will entail a final "Life After AmeriCorps" training and end-of-year celebration of tasks accomplished.
Section 3 - Special Meetings:
Special meetings may be called by a simple majority of the Members, one-third (1/3) of Illinois LeaderCorps Officers, or by the ICVCS.
Section 4 - Notice of Meetings:
Notice of each meeting (or gathering) will be provided via e-mail to all Members. Email will be the primary form of communication between meetings/gatherings.
Section 5 - Quorum:
The Members present at any regular or special meeting/gathering shall constitute a quorum.
Section 6 - Voting:
All issues to be voted on shall be decided by a simple majority of those present at the meeting in which the vote takes place. All Illinois LeaderCorps activites are subject to ICVCS approval.
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ARTICLE IV - OFFICERS
Section 1 - Officer Roles and Duties:
Illinois LeaderCorps is governed by Officers, with funding and supervision from ICVCS, who are responsible for coordinating the Members and the fulfillment of Illinois LeaderCorps goals and objectives. There shall be four Officer positions, including a President, Vice-President, Secretary, and National Days of Service Coordinator. Their duties are as follows:
The President shall help set the agenda for and preside at regularly scheduled meetings, and shall arrange for other Members of the Executive Committee to preside in her/his absence, in the following order: Vice-President, Secretary, National Days of Service Coordinator. The President acts as a liaison between Illinois LeaderCorps and the ICVCS, and also helps coordinate media matters in conjunction with ICVCS/IDHS staff.
The Vice-President shall hold the power of the President in the President's absence, oversee alumni affairs, and helps coordinate media matters in conjunction with ICVCS/IDHS staff.
The Secretary shall be responsible for keeping records of all meetings and gatherings, including: overseeing the taking of minutes at all meetings, sending out meeting announcements, distributing copies of minutes and meeting agendas to each Member, and for the submission of Illinois LeaderCorps news to ICVCS staff for the quarterly ICVCS statewide volunteerism and community service newsletter, SERVE Illinois.
National Days of Service Coordinator
The National Days of Service Coordinator shall be responsible for all aspects of statewide service project coordination logistics and details, under the supervision of and with the support of ICVCS. The National Days of Service Coordinator also holds the primary responsibility of coordinating media matters and preparing press kits in conjunction with ICVCS/IDHS staff.
Additional Officer positions may be added by amending these bylaww, according to the process outlined in Article V below.
The Officers of Illinois LeaderCorps, as a group, hold executive power in Illinois LeaderCorps decision-making, as long as a consensus can be reached among them. In the use of executive power, only Officers present at a meeting or gathering are necessary to form a consensus.
Section 2 - Term of Office:
All Officer positions shall serve for the period of one AmeriCorps program year, generally deemed to be October through June. Officers officially begin their term of service upon election by the existing membership and upon approval by ICVCS.
Section 3 - Officer Elections:
New or current Officers shall be elected or re-elected by simple majority vote of the membership at the end of each program year, generally in May or June each year, at the last regularly scheduled meeting or gathering of Illinois LeaderCorps in a given program year.
Section 4 - Eligibility for Being an Officer:
Officers shall be Illinois LeaderCorps Members committed to a second year of AmeriCorps service, and must have the support of their program director and ICVCS. In the event that all Officer positions cannot be filled by a second year Member, a first year Member may be elected.
Section 5 - Vacancies:
When an Officer vacancy exists mid-term, the Secretary must receive verbal or written nominations for new Officers from present Members in advance of a regularly scheduled meeting. These nominations shall be sent out to Members with the regular meeting announcement, to be voted upon at the next meeting or gathering. These vacancies will be filled only to the end of the particular Officer's term, and are subject to ICVCS and the nominees' program director's approval.
Section 6 - Resignation, Termination, and Absences:
Officers wishing to resign their position must do so verbally or in writing to another Officer, their program director, or an ICVCS staff member. An Officer who has been deemed negligent of their duties, including excessive absences from meetings or gatherings, can be removed from their position at any time by ICVCS, a two-thirds (2/3) vote of the other Officers, or a two-thirds (2/3) majority vote of the membership.
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Article V - Amendments
Section 1 - Amendments:
These bylaws may be amended when necessary by a two-thirds (2/3) majority of the membership. Proposed amendments must be submitted to the Secretary to be sent out with regular meeting announcements.
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These bylaws were approved at a meeting of the Illinois LeaderCorps by a two-thirds (2/3) majority vote on the ___ of ________, in the year 2006.
__________________ Secretary __________________ Date
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