Travel Meeting Minutes - November 18, 2015

Travel Meeting Minutes - November 18, 2015

GOVERNOR’S TRAVEL CONTROL BOARD

Meeting of the Board

November 18, 2015
10 a.m.

James R. Thompson Center
16th Floor
100 West Randolph Street
Chicago, Illinois 60601

and

Capitol Building
Room 207
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Trey Childress
In Springfield
  • Scott Harry, Member
  • Morgan Kreitner, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
  1. Call to Order

    At approximately 10 a.m. Chairman Trey Childress called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    August 13, 2015

    The minutes of the meeting of August 13, 2015 were approved. Motion made by Scott Harry with a second by Morgan Kreitner to approve the minutes as presented.

  3. New Business
    1. Exception Report
    2. Approved Travel Exception
      1. CMS – Double Occupancy Fee
      2. ISP – Excess Transportation Costs
      3. Insurance – In Headquarters Parking
      4. IDPH – Amtrak Fare over State Rate
      5. Revenue – Excess Baggage Fee
      6. Revenue – Two Hotel Early Departure Fees
      7. DCEO – Excess Transportation Costs
      8. DCEO – Extra Baggage Fee
    3. Travel Exceptions - Denied
      1. DCEO – Economy Seating Plus Fee
      2. ISP – Blanket Exception for In headquarters Parking
    4. Travel Exceptions – Partial Approval or More Information Requested
      1. ILDPR – Use of a Motorhome for State Business
      2. Military Affairs – Airline Change Fee and Hotel Rate over State of Illinois Rate.
  4. Adjournment

    A motion was made to adjourn the meeting at 10:50 a.m. by Morgan Kreitner. Scott Harry seconded the motion.