Travel Meeting Minutes - December 17, 2019

Travel Meeting Minutes - December 17, 2019

GOVERNOR'S TRAVEL CONTROL BOARD

Meeting of the Board

December 17, 2019
9:30 a.m.

James R. Thompson Center
Room 4-400
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Anthony Pascente, Chairman
  • Jasmine Hooks, Member
In Springfield
  • Jim Foys, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
  • Sean Coombe, Attorney
  1. Call to Order

    At approximately 9:30 am Chairman Anthony Pascente called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    September 17, 2019

    The minutes of the meeting of the September 17, 2019 meeting were approved with a correction to the adjournment time. Motion made by Jim Foys with a second by Jasmine Hooks to approve the minutes.

  3. Exceptions
    1. Approved Travel Exceptions
      1. GOMB – Lodging at Conference (Member Jim Foys not voting)
      2. IEMA – Conference Meals
      3. IDOT – Resort Fees
      4. ISP – Blanket Exception for State Police Honor Guard
      5. Natural Resources – Amtrak over the State Rate
      6. DCEO – Resort Fees
      7. DCEO – Valet Parking
      8. DCEO – In Headquarters Lodging Expense
      9. DCEO – Hotel Early Check in Fee
      10. ISBI – Amtrak over State Rate
      11. Insurance – Valet Parking
      12. IDFPR – Valet Parking
      13. Illinois Commerce Commission – Unused Amtrak Fare
    2. Travel Exceptions – Partial Approval
      1. IDOT – Unused Airfare
      2. IDES – Excess Lodging Charges
    3. Travel Exceptions – More Information Required
      1. DCEO – Seat Assignment Fee
      2. DCEO – Seat Assignment Fee
    4. Travel Exceptions – Denied
      1. DCEO – Travel Insurance
      2. Illinois State Board of Investment – Lodging Charges
  4. New Business

    The Board discussed the “Ten Hour Rule” Policy regarding Meal Allowance. It was decided that more information was needed before a decision could be made whether to pursue rulemaking or rescinding the current policy.

  5. Adjournment

    A motion was made to adjourn the meeting at 10:30 AM by Jim Foys. Jasmine Hooks seconded the motion.