Travel Meeting Minutes - March 31, 2015

Travel Meeting Minutes March 31, 2015

Governor's Travel Control Board

Meeting of the Board

March 31, 2015
10 a.m.

James R. Thompson Center
16th Floor
100 West Randolph Street
Chicago, Illinois 60601

and

Capitol Building
Room 207
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Trey Childress
  • Sarah Clamp, Member
In Springfield
  • Scott Harry, Member

Staff

In Chicago
  • Benno Weisberg, Deputy General Counsel
In Springfield
  • Kelley Wells, State Travel Coordinator
  1. Call to Order

    At approximately 10:00 Chairman Trey Childress called to order a meeting of the Governor's Travel Control Board.

  2. Consideration of Minutes

    November 17, 2014

    The minutes of the meeting of November 17, 2014 were approved. Motion made by Scott Harry with a second by Sarah Clamp to approve the minutes as presented.
  3. New Business
    1. Exception Report
    2. Approved Travel Exceptions
      1. IDOT – Employee Controlled Housing
      2. Insurance – In Headquarters Parking Expenses
      3. Revenue – Valet Parking
      4. IEMA – Valet Parking Out of State of Illinois
      5. IEMA – Valet Parking
      6. DCEO – Excess Baggage Fees
      7. DCEO – In Headquarters Lodging
      8. DCEO – In Headquarters Lodging
      9. DCEO – Excess Air Travel Cost
      10. ILDFPR – Weekend Amtrak Fare
      11. TRS – Airline Change Fee
      12. Sentencing Policy Advisory Council – Valet Parking
      13.  DNR- Shared Room over State Rate
      14. Veterans' Affairs – Valet Parking
      15. CMS – Weekend Amtrak Fare
      16. CMS – Weekend Amtrak Fare
      17. CMS – Valet Parking
      18. CMS – Payment for other Employees Lodging Charge
    3. Travel Exceptions - Denied
      1. DCEO – Per Diem
      2. HFS – Excess Rental Car Fees
      3. ISP – Excess Car Rental Fee
    4. Travel Exceptions - Partial Approval or More Information Requested
      1. CDB – Valet Parking
      2. CDB – Valet Parking
      3. Veterans' Affairs – Valet Parking
      4. Veterans' Affairs – Valet Parking
      5. Veterans' Affairs – Valet Parking
      6. Veterans' Affairs – Valet Parking
      7. Veterans' Affairs – Excess Amtrak Fare
    5. Rates City of Chicago and Cook County – The board agreed to utilize the Federal Rate Structure for FY16.
  1. Adjournment

    The meeting was adjourned at approximately 11:00 am. Sarah Clamp made the motion and Chairman Childress seconded the motion.