Travel Meeting Minutes - March 5, 2020

Travel Meeting Minutes - March 5, 2020

GOVERNOR'S TRAVEL CONTROL BOARD

Meeting of the Board

March 5, 2020
10:30 a.m.

James R. Thompson Center
Room 4-400
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 500 1/2
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Anthony Pascente, Chairman
  • Jasmine Hooks, Member
In Springfield
  • Jim Foys, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
  • Sean Coombe, Attorney
  1. Call to Order

    At approximately 10:45am Chairman Anthony Pascente called to order a meeting of the overnor’s Travel Control Board.

  2. Consideration of Minutes

    December 17, 2019

    The minutes of the meeting of the December 17, 2019 meeting were approved. Motion made by Jim Foys with a second by Chairman Pascente to approve the minutes.

  3. Exceptions
    1. Approved Travel Exceptions
      1. DHS – Lodging Cancellation Fee
      2. DHS – Lodging Cancellation Fee
      3. DHS – Lodging Cancellation Fee
      4. DHS – Lodging Cancellation Fee
      5. State Fire Marshal’s Office - In Headquarters Lodging
      6. Illinois Tollway – Lodging over Allowable Rate
      7. Natural Resources – In Headquarters Lodging
      8. SERS – Unused Hotel Room
      9. IDOT – In Headquarters Lodging
      10. IDOT – In Headquarters Lodging
      11. IDOT – In Headquarters Lodging
      12. IDOT – In Headquarters Lodging
      13. IDOT – In Headquarters Lodging
      14. IDOT – Employee Owned or Controlled Housing
      15. Gaming Board – Resort Fees
      16. Public Health – Conference Expenses
      17. Public Health – Car Rental Late Fee
      18. DCEO – Seat Assignment Fee
    2. Travel Exceptions – Denied
      1. HFS – Airbnb Charges
      2. IDOT – In Headquarters Lodging
      3. IDOT – In Headquarters Lodging
  4. New Business

    The board dicussed a rule change to clarify travel status hours as working time.

  5. Adjournment

    A motion was made to adjourn the meeting at 12:00 pm by Jim Foys. Jasmine Hooks seconded the motion.