Travel Meeting Minutes - March 8, 2016

Travel Meeting Minutes - March 8, 2016

GOVERNOR’S TRAVEL CONTROL BOARD

Meeting of the Board

March 8, 2016
11 a.m.

James R. Thompson Center
16th Floor
100 West Randolph Street
Chicago, Illinois 60601

and

Capitol Building
Room 207
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Trey Childress
In Springfield
  • Morgan Kreitner, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
In Chicago
  • Benno Weisberg, Deputy General Counsel
  1. Call to Order

    At approximately 11 a.m. Chairman Trey Childress called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    November 18, 2015

    The minutes of the meeting of November 18, 2015 were approved. Motion made by Morgan Kreitner with a second by Chairman Childress to approve the minutes as presented.

  3. Travel Exceptions
    1. Exception Report
    2. Approved Travel Exception
      1. CMS – Excess transportation costs
      2. Revenue – Excess baggage fees
      3. Insurance – Valet Parking
      4. DCEO – Fare over state rate on Amtrak
      5. DCEO – Unused airline fare
    3. Travel Exceptions - Denied
      1. DCEO – Economy Seating Plus Fee
    4. Travel Exceptions – Partial Approval or More Information Requested
      1. ILDPR – Use of a Motorhome for State Business
      2. Military Affairs – Airline Change Fee and Hotel Rate over State of Illinois Rate.
  4. New Business

    The Board discussed the use of Airbnb and Uber. It was decided that research would be done to determine if other states have utilized and how controls were set. Contact will be made with these companies as well.

  5. Adjournment

    A motion was made to adjourn the meeting at 11:20 a.m. by Morgan Kreitner. Chairman Childress seconded the motion.