Travel Meeting Minutes - June 23, 2020

Travel Meeting Minutes - June 23, 2020

GOVERNOR'S TRAVEL CONTROL BOARD

Meeting of the Board

June 23, 2020
10:45 a.m.

James R. Thompson Center
Room 4-400
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 500 1/2
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Anthony Pascente, Chairman
  • Jasmine Hooks, Member
In Springfield
  • Jim Foys, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
  • Sean Coombe, Attorney
  1. Call to Order

    At approximately 10:45am Chairman Anthony Pascente called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    March 5, 2020

    The minutes of the meeting of the March 5, 2020 meeting were approved. Motion made by Chairman Pascente with a second by Jim Foys to approve the minutes.

  3. Exceptions
    1. Approved Travel Exceptions
      1. Military Affairs – Valet Parking
      2. ISP – Blanket Exception for Executive Protection
      3. ISP – Hotel Cancellation Fee
      4. IDOT – In Headquarters Lodging
      5. Insurance – No Show Fee
      6. Insurance – Valet Parking
    2. Travel Exceptions – Denied
      1. IL Council on Developmental Disabilities – Airbnb Lodging Charges
    3. Travel Exceptions – Partial Approval
      1. IEMA - Amtrak Fare over State Rate
      2. IEMA – Amtrak Fare over State Rate

  4. New Business

    The board discussed the use of personal vehicles with regard to the COVID-19 Pandemic. It was decided that a blanket exception would be put in place until September 30, 2020 allowing employees to claim mileage reimbursement in lieu of being instructed to utilize state cars, rental cars, Amtrak, etc.

  5. Adjournment

    A motion was made to adjourn the meeting at 11:30 am by Jasmine Hooks. Chairman Pascente seconded the motion.