Travel Meeting Minutes - June 24, 2015

Travel Meeting Minutes June 24, 2015

Governor's Travel Control Board

Meeting of the Board

June 24, 2015
10 a.m.

James R. Thompson Center
16th Floor
100 West Randolph Street
Chicago, Illinois 60601

and

Capitol Building
Room 207
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Trey Childress
In Springfield
  • Scott Harry, Member
  • Morgan Kreitner, Member

Staff

In Chicago
  • Benno Weisberg, Deputy General Counsel
In Springfield
  • Kelley Wells, State Travel Coordinator
  1. Call to Order

    At approximately 10:00 Chairman Trey Childress called to order a meeting of the Governor's Travel Control Board.

  2. Consideration of Minutes

    March 31, 2015

    The minutes of the meeting of March 31, 2015 were approved. Motion made by Scott Harry with a second by Morgan Kreitner to approve the minutes as presented.

  3. New Business
    1. Exception Report
    2. Approved Travel Exceptions
      1. Office of the State Fire Marshall - Lodging over Maximum Rate
      2. Insurance - Valet Parking
      3. Insurance - Excessive Lodging Rate
      4. Public Health - Airline Change Fee
      5. Public Health - Excessive Enterprise Rental Fees
      6. Public Health - Excessive Enterprise Rental Fees
      7. Public Health - Valet Parking
      8. Illinois Tollway - In Headquarters Expenses
      9. DHS - Amtrak Fare over State Rate
      10. DHS - Hotel Cancellation Fees
      11. DCEO - Amtrak Fare over State Rate
      12. DCEO - Excess Baggage Fee
      13. DCEO - Valet Parking
      14. DCEO - In Headquarters Expenses
      15. DCEO - In Headquarters Expenses
      16. DCEO - In Headquarters Expenses
      17. DCEO - In Headquarters Expenses
      18. DCEO - Weekend Amtrak Fare
      19. DCEO - Airline Change Fee
      20. Illinois State Police - Blanket Approval for Executive Protection
      21. Illinois State Police - Valet
      22. Veterans' Affairs - Hotel Cancellation Fee
    3. Travel Exceptions - Denied
      1. Public Health - Blanket Exception for Amtrak Business Class
      2. DCEO - Hotel Cancellation Fee
    4. Travel Exceptions - Partial Approval or More Information Requested
      1. Aging - Valet Parking
      2. IDFPR - Lodging over State Rate
      3. DCEO - Valet Parking
      4. DCEO - Valet Parking
  4. Per Diem - The Board made the decision to issue a Travel Update to clarify procedures regarding the calculation of per diem quarters.
  5. Adjournment

    A motion was made to adjourn the meeting at 10:50 a.m. by Scott Harry. Morgan Kreitner seconded the motion.