State Use Meeting Minutes - September 13, 2017

September 13, 2017 Meeting Minutes

  1. Call to Order

    After some difficulty with the video-conferencing equipment, Chairman Rutter called the meeting to order at 1:15 PM.

  2. Roll Call

    Chairman Rutter asked all members to introduce themselves in lieu of roll call.

    The following members were present: (see attached sign-in sheet)

    • Tracy Rutter, Stratton Springfield
      Christine Dickey, Stratton Springfield
      Richard W. Gloede, Stratton Springfield
      George Indelli, JRTC Chicago
      Dan Strick, JRTC Chicago
      Tania Morawiec, DHS designee/JRTC Chicago

    Others present:

    • Mary Matheny, CMS/BOSS
      Mindy Reynolds, CMS/BOSS
      Shirley Webb, COP-HE
      Jenessa Conner, COP-HE
      Vernell Hammons, UI Chicago
      Mark Hardy, PPB
      Matt Von Behren, PPB

    Chairman Rutter announced that there was a quorum present.

  3. Approval of the June 22, 2017 Meeting Minutes

    Chairman Rutter confirmed the members had reviewed the June 22, 2017 meeting minutes and there were no proposed changes.

    Chairman Rutter called for a motion to approve the Minutes. Motion to approve was made by Member Dickey, seconded by Member Gloede. All members unanimously approved the Minutes.

  4. Review of and Vote on Proposed Contracts

    Chairman Rutter asked the Committee if all had a chance to review the list of contracts and request letters that are to be voted on today. All Committee members affirmed they had. As Chairman Rutter read aloud the contracts for vote, she requested voting for each contract. All contracts were approved.

    Chairman Rutter announced that the contracts voted on today represented 161 Client jobs and a total of $131,343,546.24 in contracting.

  5. New Business

    Chairman Rutter informed the Committee the Bureau of Rapid Results is being utilized to do a complete overview of the State Use Program. As part of the overview, the State Use Program would like to host a "Stakeholders Meeting" to connect with State Use Vendors and encourage registration in Diversity Compliance B2GNow program. A new general email address has been set up for correspondence which is monitored by the help desk. Please include 'State Use' in the subject line so the email will be routed correctly.

    Chairman Rutter informed the Committee Public Act 100-0203 passed unanimously. Chairman Rutter mentioned the 5-year plan is now a 3-year plan and requested any ideas, recommendations or terminology updates to be submitted so the information could be discussed further at the next meeting. In order to determine success, ideas and recommendations should be measurable.

    Member Indelli inquired about any upcoming Supplier Diversity Conferences. Discussion followed about requesting a pro-bono or discounted booth space at an IAPPO conference.

  6. Public / Vendor Comments

    There were no public comments.

  7. Future Meeting Dates

    Next meeting is scheduled for December 14, 2017 at 1:00 P.M.

  8. Adjournment

    Tracy Rutter called for motion to adjourn. Motion to adjourn was made by Member Gloede, seconded by Member Dickey. Members unanimously approved the motion to adjourn.

    Chairman Rutter announced the motion to adjourn was approved and adjourned the meeting at 2:07 P.M.