State Use Meeting Minutes - January 15, 2013

January 15, 2013 Minutes

 January 15, 2013 Minutes (PDF, 48 KB)

  1. Call to Order
    Chairman Roberts welcomed everyone and called the meeting to order at 1:05 p.m.
  2. Roll Call
    Present at the meeting were the following members:
    ( see attached)

    Sharla Roberts, Chairman
    Seymour Bryson in Carbondale
    Christine M. Dickey
    Richard W. Gloede
    Curt Massie
    Audrey McCrimon
    Dan Strick

    Chairman Roberts stated there was a quorum present.

  3. Approval of the Minutes of the October 31, 2012 Meeting
    Chairman Roberts called for a motion to approve the Minutes from the October 31, 2012 meeting.

    Motion to approve: Member Gloede
    Motion to second: Member Dickey

    Chairman Roberts stated that the minutes from the October 31, 2012 were approved.

    Chairman Roberts stated that Member McCrimon joined the meeting.

  4. Review of and Vote on Proposed Contracts ( see attachment for list of contracts)
    All contracts for vote were read aloud by Brynn Henderson (see attached vote sheet)

    Question: Member McCrimon asked the difference between a new and brand new contract.

    Answer: Chairman Roberts explained that a brand new contract is one that the program never had before while a new contract is one that has been a State Use contract and ran out of renewals therefore a new contract was issued.

    Chairman Roberts asked to have the draft version of the Annual Report sent to the Committee for their review.

    Motion to approve all contracts: Member Strick
    Motion to second: Member Massie

    Chairman Roberts announced that all contracts were voted on and approved as read.

  5. New Business:
    Joe Kim from the Ethics Commission gave a short presentation about SB51 and how their staff could help the State Use Program. Mr. Kim would like to identify new products and services; he would like to be more involved by coming to the State Use meetings and going on site visits with the State Use staff.

    Margaret Van Dyke from the Ethics Commission added that she would like to use both organizations to promote the State Use Program.

    Chairman Roberts stated that State Use held an exhibition with twenty five vendors in Chicago in October and invited all the CPO’s Agencies including Higher Education. State Use is planning on having an Exhibition in the spring in Springfield or Southern Illinois, possibly at IDOT in Collinsville.

    Ben Bagby from the Ethics Commission asked if he could have a copy of the Five Year Plan, he has been involved with the State Use Program since the program began.

    Member McCrimon asked that we could invite the new Director of DHS Dave Hansen to the next meeting. She also had a question regarding the State Use statutes, do the workshops need to be DHS or CARF accredited?

    Member Strick asked about the term “DHS just standards”.

    Elizabeth Kee from CMS legal responded that there is no definition for the DHS just standards.

    Chairman Roberts asked if there was any more new business.

  6. Future Meeting Dates
    Next future meeting dates are February 19th or as an alternate date, February 21st at 1 p.m..

    Motion: Member Dickey, Next meeting date is February 19, 2013 or February 21st at 1 p.m.
    Motion to second: Member Gloede

    Chairman Roberts announced that the motion passed to have the next meeting on Wednesday, February 19th at 1 p.m. or February 21st at 1 p.m.

  7. Adjournment
    Chairman Roberts called for motion to adjourn

    Motion to adjourn: Member Dickey
    Motion to second: Member Gloede

    Chairman Roberts announced the motion to adjourn was unanimously approved and adjourned the Meeting at: 1:45