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Joint Purchasing Program 

 

CMS offers local governments the opportunity to save time and money when purchasing many commodities, services and equipment - ranging from car parts to bulk electricity to rock salt to computer hardware and software.

Not only do local governments save a percentage per purchase, but Illinois municipalities can significantly reduce their administrative expenses when purchasing from these select statewide contracts. The State also benefits - when its bulk-purchasing power from multiple State agencies is enhanced by the increased sales volume added by local governments, we can push per-unit costs down further.

Instead of managing the time- and cost-consuming competitive-bid process on their own, local governments take advantage of the work that the State's procurement experts have already done - such as working to determine specifications, evaluate bidders, check references, select the highest-quality bid, and aggressively negotiate price discounts using the State's massive purchasing power.

Commodities and services offered include:

  • Automobile repair parts
  • Bulk electricity
  • Computer hardware and software
  • Defibrillators
  • Mowers and tractors
  • Rock salt
  • Vehicles

Any unit of local government - provided it was created by statute or has the ability to tax - can qualify for the Joint Purchasing Program (State Use Program rehabilitation facilities for the severely disabled also are eligible).

Joining the voluntary program does not obligate the local government to procure any items from State contracts. The State of Illinois develops the specifications, conducts the bid process, makes the awards, creates the contracts and publishes the contracts on the Illinois Procurement Bulletin. Program members work directly with the State vendor to purchase the service or equipment.

Register:

Local governmental units that wish to register in the Joint Purchasing Program should become familiar with the policies and procedures of the program by reading the Joint Purchasing Manual:

To register for membership, units are required to submit a Joint Purchasing Act Participation Resolution, passed by the governing board, authorizing its purchasing officials to participate in the program. Submitting a resolution does not obligate the governmental unit to procure any items from state contracts. There are no fees required to register or participate in the program.

Please contact the Joint Purchasing Coordinator with any questions:

Dennis Smith, Coordinator
Joint Purchasing Program
Department of Central Management Services, Bureau of Strategic Sourcing
804 Stratton Office Building
Springfield, IL 62706
Phone: 217-785-6935
E-mail: dennis.smith@illinois.gov

 

Contracts:

List of Joint Purchasing Contracts

We publish Joint Purchasing Program contract information on the Illinois Procurement Bulletin. There is no cost to use this service. Simply navigate to the website and select the link entitled "Master Contracts," then select "Joint Purchasing."

All contracts are published in a PDF (portable document format) that requires the Adobe Acrobat Reader in order to view. Download Adobe Acrobat Reader free of charge.

Newsletters:

Monthly newsletters feature many new contracts

 

2012-2013 Rock Salt Requisitions

The following information is being published so that you may verify our receipt of your Joint Purchasing Requisition for 2012/13 Bulk Road Salt.  The requisition deadline is Friday, March 30, 2012.

It is our intent to update the below list on March 16, 23 and 30.  If you have returned your requisition but do not find an entry in the list, please contact Wayne Ilsley at 217-782-8091.

If your local government did not receive the Bulk Rock Salt Requisition information and would like to receive a packet, please contact Dennis.Smith@illinois.gov.

2012-2013 Rock Salt Requisitions.pdf

Contracts Requiring Prior Requisition

To purchase rock salt, liquid salt, calcium chloride, traffic marking paint or glass beads, submit a Joint Purchasing Requisition prior to the contract award.  To be placed on a mailing list to receive requisition forms for these contracts, contact Wayne Ilsley, CMS Procurement Services Division, at (217) 782-8091.

E-mail Notification of Contract Awards

To receive automated e-mail notifications when new or revised contracts have been awarded, please subscribe as follows. Choose the "New Subscription" link on the left navigation pane on the Joint Purchasing contracts page of the Illinois Procurement Bulletin. There is no limit to the number of contracts that may be selected, and contracts can be added or dropped as often as necessary.

For assistance with subscription procedures or the Illinois Procurement Bulletin (IPB), please contact the Contract Information Help Desk for the IPB at 217-557-5695 or webmaster@purchase.state.il.us