The Illinois Department of Natural Resources, Office of Land Management requires any group of 20 or more persons who use Department facilities to have advance written (Activity Permit) permission from the Site Superintendent or Site Manager.
Regardless of group size, the Department may require additional liability coverage be provided through an Activity Permit. Site managers may deny the request if the facilities are not adequate to handle the size of the group, if public health or safety might be compromised, if the liability risk to the Department is too great or if there would be adverse impacts to natural resources at the site.
As a general rule, the Activity Permit is to be used for groups of 20 or more requesting traditional recreational use (for that site) of any facility (shelter, picnic area, etc.). Site managers have authority to grant or deny these permits.
Activity Permits are to be used whenever a non-traditional use of any facility is requested (example - a request for church Fun Fest with small carnival rides) and/or any activity that might increase potential liability to the Department (example - search and rescue teams practicing on rock faces). These requests need to be made at least 14 days in advance of the activity and forwarded to to the Regional Office for processing.
A Permit to Sell is needed if food or goods are sold, fees are charged or when money changes hands in any manner among the organizers, spectators and/or participants.
Guidelines for completing Activity Permits
The individual(s) or group (Permittee) requesting the activity must complete and sign the Activity Permit and submit to the Site Superintendent at least 14 days prior to the event. This requirement can be waived at the discretion of the Site Superintendent.
If activity requires set-up or wrap-up on site, include those dates in the permit the Permittee must provide additional liability protection (see item 5 of permit).
If liability insurance is obtained, the insurance certificate must show Natural Resources as additionally insured (policy holder) and must show the activity location (site/area/name).