Utility Links


Final Report Forms and Instructions

Your Final Report and all associated paperwork should be submitted within 30 days after the field trip occurs. If for any reason you cannot do so or if events occur that necessitate changes to your field trip, you must notify the IDNR Division of Education immediately by email at dnr.teachkids@illinois.gov.

 Forms for Download


 Final Report Instructions

1. Assessment
Submit up to two typed pages describing the activities undertaken as part of the field trip. Include:
a. concepts learned, how they were incorporated into the existing curriculum and how student knowledge was assessed;
b. pre-visit, on-site and post-visit activities;
c. list of partners and/or community resources utilized;
d. how funds were expended
2. Payment Request Form/Reimbursement
Your school district/organization will be reimbursed for approved purchases through this grant award. Only the items approved by the judges will be reimbursed. See your grant award letter for the items approved for purchase. Complete and submit a Payment Request Form. You must send a copy of your school’s/organization’s payment to the vendor (canceled check, receipt or other document showing payment in full) as well as a copy of the original invoice in order to be reimbursed. If you have any questions at all about payments, please call 217-524-4126 or email dnr.teachkids@illinois.gov. 
3. A Sample of Student Activities/Lessons Conducted on the Trip
4. A Copy of any Articles or Other Publicity Given About the Grant Award or Field Trip.
5. Photographic Images and Image Release Forms
We will use photographs of your field trip on our Web site, Facebook site and in other promotional items. We want images with students in them. If you are unwilling to allow us to use images of the students on the Web, Facebook or in other formats, we understand. We will honor those wishes, but please enclose a note with your report stating that those are your wishes. However, you must still submit some photos showing the students on the field trip to verify the trip occurred.
If you don’t mind us using the photographs on the Web, Facebook or in other formats, then we need a signed image release form for each person in the photographs, including adults. If people younger than the age of 18 years old are in the photographs, a parent or guardian must sign the image release form for each of them. If you are not allowing us to use the images of people on the Web, Facebook or in other formats, then you do not need to submit signed image release forms.
Please send the images in digital format. Please do not send images through Google Drive or Google Docs. You can email them to dnr.teachkids@illinois.gov or store them on a CD or USB drive and send them with your Final Report. If you email the photos, please indicate your name and the name of the school in your message(s). We cannot use photos that are printed on paper, so please do not send printed images.
6. Web Address for any Information Related to the Field Trip on Your School's Web Site.
7. Acknowledgments
Please remember to include the Illinois Department of Natural Resources, the Independence Tube Corporation, the Daniel F. and Ada L. Rice Foundation, the D. F. and M. T. Grohne Family Foundation and the Illinois Conservation Foundation as sponsors of this grant program in any publicity regarding the grant field trip.
8. Submission
Send the completed Final Report Form and accompanying Items to the following address within 30 days after your field trip is completed.
Illinois Department of Natural Resources
Division of Education
One Natural Resources Way
Springfield, IL 62702-1271
9. “Thank You” Notes
Funds to support your field trip have been provided through generous donations to the Illinois Conservation Foundation by the following organizations. Please take a moment to write a “thank you” note to each of these organizations. A “thank you” from your students would be appreciated as well. Include the thank you notes in your Final Report mailing, and we will forward them to these organizations. It is helpful if you identify your school and city in the notes.
Independence Tube Corporation, Bedford Park
Daniel F. and Ada L. Rice Foundation, Skokie
D. F. and M. T. Grohne Family Foundation, Wilmington