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Eldon Hazlett Concession Services (12/23/2014)

The Department of Natural Resources is requesting Offers (bids/proposals) from responsible Vendors to meet the State's needs. Below is a brief description of our needs with detailed requirements in subsequent sections of this solicitation. If you are interested and able to meet these requirements, please submit an Offer.

IPB Reference Number:
22034920
DNR Reference Number:
8769
Date First Offered:
11/25/2014
Small Business Set Aside:
No
BEP Requirement*:
Yes
* Business Enterprise Program
Overview:
The State of Illinois, Department of Natural Resources (DNR), will accept proposals from responsible Vendors interested in the operation of a concession facility/complex which includes cabin rentals, operation of a public swimming pool and a camp store at Eldon Hazlett State Park located in Carlyle, Illinois. The complex at Eldon Hazlet consists of twenty cabins, six single units and seven duplexes. There is a large public swimming pool with pool buildings and a camp store. The vendor will be authorized to rent cabins, sell, serve or dispense food, hot and cold beverages, confections, souvenirs, newspapers, picnic and camping supplies and sell Illinois Lottery Tickets.

Eldon Hazlet State Park is a 3,000 acre park located 3 miles north of Carlyle and 2 miles east of Illinois Route 127 in Clinton County. Eldon Hazlet State Park is located on the west shores of Carlyle Lake which is the largest manmade lake in Illinois at 26,000 acres. Outdoor activities include class A and C camping areas with 3 shower buildings, swimming, boating with boat launch ramps, fishing, hunting, bird watching and hiking on the more than 9 miles of trails. There are also sailboat regattas held almost every summer weekend.

Park attendance in 2013 averaged 546,828.

A mandatory vendor conference will be held December 2, 2014 at 10:30 am at the Eldon Hazlett State Park Office. See Section 1.4 of the Request for Proposal solicitation document.

In case of inclement weather please call 217-782-9633 to verify the Vendor conference is proceeding as scheduled.


REMINDER TO VENDORS SUBMITTING FORMS B

Vendors intending to fulfill certification and disclosure requirements by supplying the State with their Illinois Procurement Gateway registration number, expiration date, and “FORMS B” documents must read this clarification document in its entirety.

VENDORS UTILIZING “FORMS B” MUST BE REGISTERED SPECIFICALLY WITH THE ILLINOIS PROCUREMENT GATEWAY TO BE DEEMED RESPONSIVE TO THIS SOLICITATION.

In order to verify that you are registered with the Illinois Procurement Gateway (IPG) please click on “Registered Vendor Directory” on the IPG homepage (https://ipg.vendorreg.com). Search for your Business Name. If your company does not appear in the search results, then you are not registered in the IPG.

To use FORMS B, vendors must be listed in the “Registered Vendor Directory” as described above and provide a valid registration number with expiration date from the Illinois Procurement Gateway. Please note that it is possible for vendors, who have registered with another government entity (such as the City of Chicago’s Compliance and Certification portal) using the same portal software, to have a registration number and expiration date for a different (non-State of Illinois) application process. Registration information from other government entities will not be accepted.

If the “Registered Vendor Directory” does not list your company, then you must utilize the “FORMS A” option to meet the certification and disclosure requirements of this solicitation. Please submit Forms A with every bid/proposal until the State of Illinois notifies you that your IPG registration is approved and your Business Name appears in the “Registered Vendor Directory” as described above.
Solicitation Type:
Request for Proposal
Category:
Other
Status:
Open
Bid Published:
11/25/2014
Due Date/Time:
12/23/2014 2:00 PM local time
Solicitation Document:
Solicitation Document (For Word (.docx) files, right-click, Save As... then open saved document)
Additional Material 1:
Additional Material 2:
Additional Material 3:
 
Additional Material 4:
 
Additional Material 5:
 
Vendor Conference:
12/2/2014 10:30 PM
Location:
Eldon Hazlet State Park Site Office
20100 Hazlet Park Rd.
Carlyle, IL 62231
Attendance:
Mandatory
Contact Name:
Bill Taft
Address:
One Natural Resources Way
Springfield , IL 62702
Phone:
217/782-9633
Fax:
217/524-4177
Email Address:
TDD:
217/782-9175

Public Act 95-971 contains registration requirements regarding bids and proposals submitted by vendors. You must read and comply with the requirements. See www.purchase.state.il.us for additional information.

NON-DISCRIMINATION POLICY In compliance with the State and Federal Constitutions, the Illinois Human Rights Act, the U.S. Civil Rights Act, and Section 504 of the Federal Rehabilitation Act, the State of Illinois does not discriminate in employment, contracts, or any other activity.