Provider Notice Issued 04/12/2021

To:       Physicians, Nurses, Podiatrists, Audiologists, Dentists, Speech Therapists, Occupational Therapists, Physical Therapists, Behavioral Health Clinics, Birthing Centers, Long Term Care Providers, Hospitals, Federal Qualified Health Clinics, Encounter Rate Clinics, Rural Health Clinics, Ambulatory Surgical Treatment Centers, Transportation Providers, Hospice, Laboratory, Early Intervention Services, Community Mental Health Providers, School Based Health Services, Supportive Living Facilities, Waivers

Re:      HFS CARES Program Reporting Deadline Final Reminder 

This provider notice is issued to alert subrecipients of the Illinois Department of Healthcare and Family Services (HFS) CARES Program supported by the CARES Act Department of Treasury Coronavirus Relief Fund (CRF) that the reporting deadline is nearly here. 

As stated in our previous provider notice dated March 11, 2021, subrecipients have until Friday, April 16, 2021 to submit the final reporting template and the supporting documentation. Subrecipients are required to submit final reporting to the Department in accordance with the subaward agreement, per Section III.G – Reporting.

Failure to submit final reporting may result in non-compliance with the terms and conditions of the subaward agreement. Such non-compliance may result in the Department taking one or more of the actions described in 2 CFR 200.339, including the potential recoupment of all funds received by the subrecipient.

Post-award reporting will occur through the HFS CARES Portal. Additional details on the submission of your final report, the final reporting template and the template for the required cover letter can be found at the links below:

• You can download the final reporting template found here: https://caresapp.hfs.illinois.gov/IL_HFS_Final_Reporting_Template.xlsx
• You can download the cover letter template found here: https://caresapp.hfs.illinois.gov/IL_HFS_Final_Reporting_Cover_Letter_Template.docx 
• A FAQ, which will be updated regularly, is posted on the HFS CARES Portal. The final reporting template can be downloaded using the links provided in FAQs 31 and 33:

https://caresapp.hfs.illinois.gov/faq/

• HFS will be posting additional resources on the HFS dedicated CARES payment page which can be found here: https://www.illinois.gov/hfs/Pages/CARESUpdatePage.aspx

•  Subrecipients have also received a notification email from the HFS CARES Portal with further instructions and links to the final reporting template