What are Healthcare Transformation Collaboratives?
Public Acts 101-650 and Public Act 101-0655 created the Hospital and Healthcare Transformation Program otherwise known as Healthcare Transformation Collaboratives (HTC). HTC is designed to encourage collaborations of healthcare providers and community partners to improve healthcare outcomes, reduce healthcare disparities, and realign resources in distressed communities throughout Illinois. In particular, the program seeks to increase access to community-based services, preventive care, obstetric care, chronic disease management, specialty care and address the social determinants of health in these communities.
How much funding is available for healthcare transformation?
This program makes available as much as $150 million per fiscal year beginning in State Fiscal Year 2021.
Who is eligible to apply for healthcare transformation dollars?
This funding is available to collaborations between care providers, including preventative care, primary care specialty care, hospital services, mental health and substance abuse services, and community- based entities that address the social determinants of health. Collaborations must include at least one Medicaid Provider that is eligible to bill Illinois’ Medicaid Program. Priority will be given to collaborations that include safety net hospitals or critical access hospitals, as well as minority controlled or led organizations.
Are their specific priorities that Healthcare Transformation Collaboratives are designated to address?
HFS is seeking to fund collaborations between physical healthcare providers, behavioral healthcare providers and community-based entities that will work together in a coordinated fashion to care for people’s physical, mental and social needs and work together to reduce barriers to accessing this care in order improve health outcomes and reduce healthcare disparities.
See application for additional information.
What are the requirements to be eligible for Healthcare Transformation Collaboratives funding?
Key Requirements include:
- Demonstrate that the proposed project is a collaboration of providers coming together to improve care and access for community membersthe proposed project addresses community needs, and desires established via direct community input
- Demonstrate that the proposed project addresses community needs and desires established through direct community input
- Provide data that supports the need for the proposed project
- Include at least one Medicaid-enrolled provider eligible to bill for Medicaid services in the collaboration structure
- Propose quality metrics to track the impact of the proposed intervention(s) and for which the project will be accountable
- Incorporate racial equity into the proposed interventions and collaboration
- Propose interventions that maintain or improve current job levels in the community (proposals that include retraining, innovative ideas or other workforce development are of particular interest to HFS)
- Demonstrate how an initial project funded by HFS through this program will move to a place of financial sustainability in the future without subsidization by Transformation funds
- Demonstrate that collaborators are governed by a structure that clearly shows how decisions will be made, how collaborators will be held accountable for their work on the project and how collaborators will monitor and enforce adherence to the policies and practices put in place
See application for other specific requirements and criteria.
How do I apply for Healthcare Transformation Collaboratives funding?
The application period for the FY22 round of HTC funding opens October 1, 2021 and closes November 19, 2021. For information about how to apply, visit the Application Information page of the HTC website.
What is the source of the funding awarded? Are the funds pass-thru from a federal or state source?
The funds are part of the Medicaid budget and are a combination of state funds and federal matching funds.
What is the length of the program?
Illinois state legislation authorized this program for up to seven years. For individual projects, the maximum length is five years. However, HFS intends that proposals be sustainable after the HTC program ends.
What is the source of the funding awarded?
The funds are part of the Medicaid budget and are a combination of state funds and federal matching funds.
General Criteria and Guidelines
Is there a limit to how many organizations can be a part of one proposal?
No, there is no limit on the number of organizations that can be a part of a collaboration proposal. In fact, in general, the inclusion of more organizations is likely to be ideal since the Department is seeking proposals integrating a system for whole communities.
Can a provider participate on more than one project?
Yes, a provider can participate on more than one project. However, due to Amplifund system constraints, an entity can only submit one application in Amplifund. If you are participating in multiple proposals and planning to submit an application in Amplifund, one of your partners must submit the other application in Amplifund.
As a reminder, there is no one-size-fits-all answer to what a proposal should look like. We are seeking creative ideas with collaborative approaches that address community needs.
When you refer to the healthcare capital program, to what program are you referring?
Please refer to Section 9.01 of the Capital Development Board Act (20 ILCS 3105/9.01), which sets forth the allowable uses of capital funds.
HFS noted that even if a project is funded, it may not be funded for the full amount requested. Is there a process for revisiting the project proposal in light of reduced funding? Can the proposal be modified accordingly?
HFS expects to negotiate funding agreements, which may include an opportunity for modification of the proposal for reconsideration.
How is in-kind work to be addressed in the application?
We encourage in-kind work or contributions to be disclosed in the application. You can disclose using the budget spreadsheet supplied, in a custom spreadsheet of your choice, or in a narrative form. In the budget spreadsheet supplied, in-kind donations should be listed in section F. Revenue under “Other” and described as "in-kind".
Can FQHCs apply for these funds?
Yes, as long as they are partnering with other organizations, focus on meeting community needs, and align with our quality pillars and measures.
Is this program replacing Integrated Health Homes?
No, this program is larger than Integrated Health Homes. Healthcare Transformation Collaboratives are a vehicle to bring providers and others together to address the needs of communities, while Integrated Health Homes will be a service within the Medicaid Program.
Can our collaborative apply more than once?
Our collaboration involves a multi-year plan to transform health outcomes. Should the application cover all years of state funding being sought, or will we have to apply for funds each fiscal year?
Please including funding requests for all years.
The application indicates that transformation funds may come in the form of "utilization based Directed Payments" to various providers. In the case of our coalition, we have designed a funds flow that is to be managed by a new non-profit organization, which would provide funding to participants. This model is designed with the idea that transformation funding flows directly to the new entity. Is it possible for transformation funds to be disbursed in this manner?
The initial distribution of funding from the Department must flow through Medicaid providers as directed payments.
How should collaborators include the Department’s Comprehensive Medical Programs Quality Strategy in their transformation projects?
The Quality Strategy is designed to foster the delivery of the highest-quality, most cost-effective services possible, by establishing a framework for ongoing assessment and the identification of potential opportunities for healthcare coordination and improvement. The HFS Quality Strategy framework prioritizes equity across all program goals as the aim for improvement efforts by analyzing data to strategically pinpoint improvement needs.
The framework includes five (5) pillars of improvement: Maternal and Child Health, Adult Behavioral Health, Child Behavioral Health, Equity, and Improving Community Placement. Within this framework, the Department has identified twelve (12) goals that fall within three (3) categories, Better Care, Healthy People/Healthy Communities, and Affordable Care.
Collaborations should focus on one or more of the baseline measures that fall within these three categories of the quality framework. Please see the Comprehensive Medical Programs Quality Strategy for more details.
1. Improve population health.
2. Improve access to care.
3. Increase effective coordination of care.
Healthy People/Healthy Communities
4. Improve participation in preventive care and screenings.
5. Promote integration of behavioral and physical healthcare.
6. Create consumer-centric healthcare delivery system.
7. Identify and prioritize to reduce health disparities.
8. Implement evidence-based interventions to reduce disparities.
9. Invest in the development and use of health equity performance measures.
10. Incentivize the reeducation of health disparities and achievement of health equity.
11. Transition to value- and outcome-based payment.
12. Deploy technology initiatives and provide incentives to increase adoption of electronic health records (EHRs) and streamline and enhance performance reporting, eligibility and enrollment procedures, pharmacy management, and data integration.
What are some examples of outcome measures that the Department may want to see proposals focus on?
Here are a few limited examples, however, the Department will consider outcome focus measures that are specific to your proposal:
•Follow-Up After High-Intensity Care for Substance Use Disorder (FUI) • 7-Day • 30-Day
•Pharmacotherapy for Opioid Use Disorder (POD)
•Mobile Crisis Response Services That Result in Hospitalization
•Visits to the Emergency Department Visit for Behavioral Health Services That Result in Hospitalization
•Overall Number and Length of Behavioral Health Hospitalizations
•Number of Repeat Behavioral Health Hospitalizations
•C-Section Rate for Low-Risk Women with No Prior Births
•Well-Child Visits in the First 30 Months of Life (W30)
•Child and Adolescent Well-Care Visits (WCV)
•Annual Dental Visit (ADV)—Age Groups: 2–3 years, 4–6 years, 7–10 years, 11–14 years, 15–18 years, and 19–20 years
•Childhood Immunization Status (CIS)— (Combo 10)
•HIV Viral Load Suppression
•LTSS Comprehensive Care Plan and Update
•Successful Transition after Long-Term Care Stay
•Breast Cancer Screening (BCS)
•Cervical Cancer Screening (CCS)
•Controlling High Blood Pressure (CBP)
•Adults’ Access to Preventive/Ambulatory Health Services (AAP
•Reduce Preventable Hospital Admission
Does this opportunity require applicants to include hospitals in their applications?
Not necessarily. There is an opportunity for cross provider collaborations and collaborations that are led by minority enterprises. However, the legislation prioritizes hospitals, including safety net and critical access hospitals, for transformation funding.
Does the Department expect community input to occur before an application is submitted for consideration?
Yes. This is a community first initiative, and all projects should be informed by the community and incorporate that input into the development of the project, and include the data to support the proposed solutions and outcome projections.
HFS plans to post all applications that are submitted for funding consideration for public comment for a period of two (2) weeks. Will proprietary information, including things like project budgets, personal information about officers of the organizations that are apart of collaborations be posted?
No, HFS will redact all proprietary and personal information from applications prior to posting for public comment. In addition, it would be helpful if applicants highlight or note for HFS those items that they don’t wish to have published in the proposals.
Can a collaboration apply in multiple rounds in order to scale up or increase reach over time? For example, could an application apply to address food insecurity, and the same collaboration submit another application at the next round to address housing?
Yes, however the number of projects/collaborations approved with depend on funding availability, coverage areas, redundancy, and the measures addressed in the Department’s Quality Strategy.
Can HFS provide more detail on the desired role of MCOs in these partnerships?
The Managed Care Organizations can play a significant role in collaborations in support of the Department’s goal to address the measures outlined in its Quality Strategy. They can be a conduit to supporting innovative solutions that meet the needs of their members and the communities in which they live.
Given the geographic size that we are taking a look at, is there any general guidance HFS can provide with respect to a budget that would reach a reasonable approach based on the agency's perspective from the Critical Access Hospital participation on a statewide basis, especially for dual date submissions?
The Department will consider all projects no matter what size or scope. It will consider funding availability, coverage areas, redundancy, and the measures address in the Department’s Quality Strategy.
Given the scope of our initial proposal covering a 16-county area along with management and accountability considerations to ensure successful intended outcomes, would it be reasonable for us to approach this first stage for an 18–24-month period along with incorporating an intended vision in our proposal to expand the reach of our initiative into other areas of the state for the remaining 3 years for the 5-year cycle?
HFS will review the reasonableness of projects being proposed, including milestones and timelines for completion, along with projected outcomes.
What areas of the state are eligible for the Healthcare Transformation Program?
All areas of the state are eligible for HTC funding. HFS will prioritize projects that are located in areas with the highest need based upon the Centers for Disease Control’s Social Vulnerability Index (SVI), as well as areas of the state most affected by the pandemic.
If my community is not located in one of the distressed communities outlined in HFS’ plan for Healthcare Collaboratives, are we still eligible to participate?
Yes, communities from all across the state of Illinois are eligible to apply for HTC funding. Selections will be made based upon the quality of the proposal and its alignment with the intent of the HTC Program.
Can construction or capital expenditures be funded by the Healthcare Transformation Collaboratives Program?
Construction or capital expenditures may be considered as a part of a HTC proposal, but may be funded through capital grants separate from HTC funding. Since HTC funding AND capital funding are limited, awards may be made at less than requested amounts.
Can a community decide which healthcare challenges it wishes to address and be eligible for funding even when there is no data to support its plan?
All proposals must include evidence of community input and that the proposed project addresses the needs of the community being served. All proposals must include data supporting the project that is being proposed.
Can a not-for-profit become a BEP vendor?
Under current state law, not-for-profit organizations are not eligible to become certified as BEP vendors.
When will the consultant application be available, and how will collaboratives be connected with consultants?
When HFS makes consulting services available to collaborations, information will be posted at htc.illinois.gov. Please continue to check this website and sign up for news and alerts.
Do we need to have all team members/companies chosen and named in the application prior to submitting? Or, for example, can we just say we will use 5 Advanced Practitioner to perform specific function?
HFS requests that all collaborating partners be named in the application. Sub-participants may be named at a later date as a part of the delivery model.
What level of detail do you expect regarding metrics? We read that once awarded, HFS would work with the wording to develop metrics in detail.
HFS will work with all awardees to develop metrics and a reporting process related to the performance of each project, including quality metrics and key milestones.
Will there be a third round of applications on 2022?
HFS plans to stage a third round of applications.
Will there be a CFDA (Catalog of Federal Domestic Assistance) number and/or a CSFA (Illinois Catalog of State Financial Assistance) number assigned to this funding opportunity?
HFS created a CSFA record for the FY22 HTC opportunity as a requirement for administering the application process in Amplifund. However, HTC is not a grant program, and comprehensive information related to this funding opportunity is only available via the HTC website at HTC.illinois.gov. The link to submit an application is also located at this website.
Does helping a community vendor become BEP certified as part of the proposal's effort count as including BEP vendors in the application?
HFS would consider this a good thing to do, however from an evaluation perspective, the proposal cannot be credited for working with that vendor until it is certified by the State of Illinois as a BEP vendor. HFS will work with awarded proposals on meeting BEP goals, which is an important aspect of the HTC program.
I would like clarification about the submission of applications by a Joint Operating Company (JOC). We are a JOC with two sponsors, and thus, we have different legal entities that are used to submit applications. As a JOC we are not a recognized legal entity. We are working on applications that will be submitted by entities affiliated with each sponsor and include a unique set of collaborative partners. Can we submit applications using these entities for the HTC funding opportunity?
Yes, you may submit an application as a Joint Operating Entity (JOC). In doing so, it is important to be mindful that through this initiative the department is not funding individual organizations, so the JOC must have collaborating partners outside of itself. The intent is to fund different entities organized as collaboratives that may be comprised of various physical and behavioral health providers, as well as providers focused on addressing the social determinates of health.
Please note that in all cases, the collaborative must include at least one organization qualified to bill for Medicaid services. An organization may only lead one collaborative. However, it can participate in more than one project as a collaborating partner.
Does the applicant have to be a healthcare organization? Can an LLC submit an application on behalf of healthcare organizations? The LLC that would like to submit has several healthcare organizations as part of the LLC. How many years should projects plan for funding from HFS? Does helping a community vendor become BEP certified as part of the proposal's effort count as including BEP vendors in the application?
A non-healthcare organization such as a LLC, can be the lead organization of a collaborative as long as the collaborative includes the requisite healthcare organization(s) qualified to bill for Medicaid services.
Collaboratives may apply for up to five years of funding that includes a process to sustainability at the conclusion of the funding period which may include the ability to bill for services and other payment methodologies to sustain the services that were delivered through the project. The applicant should clearly describe its strategy for transitioning from reliance on Healthcare Transformation Collaboratives funding to complete sustainability without.
Is HFS interested in proposals with a singular focus on workforce development with underserved populations?
At this point HFS is not interested in proposals that are singularly focused on workforce development. We will entertain proposals that include workforce development in a broader context designed to improve healthcare delivery and meet community needs.
We have two questions regarding the request for collaborating providers to provide data on the number of existing employees delineated by job category, including the zip codes of the employees' residence and benchmarks for the continued maintenance and improvement of these job levels.
Question 1: My client is a health system with employees in many Illinois counties. Our initiative is in only one county. Should we provide data on all employees in the health system (which would be thousands) or in the one county where we want to implement the health transformation initiative?
Question 2: What are "benchmarks for the continued maintenance and improvement of these job levels"?
Please provide data for the county in which your proposal will operate. We want to know the impact of the transformation project on total employment for that county. For example, will some current jobs be eliminated? What new jobs will be created?
Applicants should identify baselines and propose benchmarks for achieving any impact on jobs for the identified service area/employment base of the collaborating entities.
The Healthcare Transformation Collaborative application requests "the most recent IRS Form 990 (including Schedule H, if applicable) for all participants in the collaboration." Does this need to be provided only by partners who are included in the project budget? Or does this require all partners, regardless of whether or not they are in the project budget?
Submission of a Form 990 is required only for partners included in the budget.
In the Budget section, you ask for the projected number of individuals that will be served in each year of the funding. Does this include all the individuals we anticipate serving in the program or just those served who are on Medicaid? And we assume this would just be for the particular program we are applying for funding and not the hospital as a whole?
Please estimate the number of individuals that will be served by the proposed program, both Medicaid and uninsured, but not all people served by the hospital.
As a physician who can bill Medicaid, can I at least temporarily be the "Lead Agency"? Can other Coalition Partners later be added and/or become the Lead Agent as the Program evolves?
Yes, a physician can be the lead entity of a Healthcare Transformation Collaborative. However, it is important to remember that this is not a funding opportunity for individual entities. The Collaborative must consist of more than one entity at the time of application, and only those entities that were named at the time of application that have committed to being apart of the project will be considered during the application evaluation process. If the project is awarded, the Department will consider additional entities being added to the project that fall within the framework of the services being proposed and the associated budget submitted therewith. The proposal must meet all elements as outlined in the eligibility criteria for Healthcare Transformation Collaboratives Initiative including the requisite mix of provider participants. Except in an extraordinary situation, the lead organization should be prepared to lead the collaborative for the duration of the project.
Can an LLC be part of the collaborative?
Yes, an LLC may participate in a collaborative that meets all the requirements outlined for the make up of a Healthcare Transformation Collaborative. Please refer to the eligibility criteria.
I have a quick question about HTC eligibility. We are considering submitting a proposal for a collaborative comprised of one FQHC and several community-based organizations. I'm trying to determine if such a collaborative would be eligible for funding. Can you clarify if a collaborative with a single FQHC and no hospital partner would be eligible for HTC funding?
Yes, a collaborative comprised of one Federally Qualified Health Center and several community-based organizations is eligible to apply for funding. Our goal is to have transformative impact on health care delivery and outcomes, including the integration of physical and behavioral health services.
How competitive would a project be without a hospital partner?
All projects are competitive and will be reviewed on the merits of what is being proposed.
There is overlap among various sections in the application. Can the applicants assume that the reviewers are looking at the application in its entirety and can reference materials in other sections or should each section be written to stand-alone which might lead to various exhibits such as diagrams or tables being repeated from section to section?
The application is being reviewed in its entirety, however the applicant should reference other sections of the application where supplemental information may be found that supports the answer to a specific question.
Can the formatting in the AmpliFund system accept footnotes as formatted by MS Word?
Amplifund does not accept footnotes as they are formatted by MS Word. If your response contains footnotes that you believe are important for HFS to see, please upload your response as a Word document with footnotes included in addition to providing your response in the Amplifund text field. Indicate in the Amplifund text field that you have uploaded a footnoted version of your response.
Does the application specify a particular font size?
The application doesn't specify a particular font size. For text fields in Amplifund, HFS recommends using the default font size in Amplifund. If copying over from MS Word, please use a font size in Word that would be acceptable for professional contexts.
Are services provided uner the elderly Medicaid Waiver considered for this grant?
The Department shall consider all services that are supported by data and community input when reviewing applications for Healthcare Transformation Collaboratives funding. Keep in mind that multiple providers across the care spectrum are required for a transformation proposal to qualify.
Is there a salary cap for provider professional salaries? The current salary cap for federal funders is $199,300.00. Is there a cap on the funding support awarded through the HTC opportunity?
There is no specific cap on the salaries of professionals other than reasonableness in the marketplace. However, budgets should also reflect the revenue that will be generated by billable services from the professional provider.
Funding and Payments
Is this a one-time grant that does not have to be repaid, or is this a loan?
HTC funding is neither a one-time grant nor a loan. HTC funding may come in several different forms. It may come in the form of supplemental payments for Medicaid services to Medicaid providers in the collaborative or as state capital grants or through a Medicaid waiver. Some projects may be eligible for multi-year funding if they meet agreed benchmarks.
Are there two funding initiatives in play? One a broader, long term, systemic proposal, and a second where individual hospitals can apply for smaller funding projects?
No, however, the Department is working with funding targets as follows:
•$30,000,000 for collaboration between a safety-net hospital, particularly community safety-net hospitals, and other providers and designed to address specific healthcare disparities
•$20,000,000 for collaborations between safety-net hospitals and a larger hospital partner that increases specialty care in distressed communities
•$30,000,000 for projects that are a collaboration between hospitals and other providers in distressed areas of the State designed to address specific healthcare disparities
•$15,000,000 for collaborations between critical access hospitals and other providers designed to address specific healthcare disparities
•$15,000,000 for cross-provider collaborations designed to address specific healthcare disparities
•$5,000,000 for collaborations that focus on workforce development
Please note that, there is nothing to prevent a hospital, or any other group, from being a part of two (or more) applications–for example, one smaller more local, and one larger more regional.
What dollar limits are there for individual proposals or projects?
At this time, there is no set dollar limit because the size, scope, and number of proposals to be received is unknown. However, projects must be sustainable within no more than 5 years without transformation funds which will not be provided indefinitely.
What is the maximum amount that a collaboration involving safety net hospitals and larger hospitals may apply for?
There isn’t a maximum amount that collaborations can apply for at this point. All funding requests shall be considered. The Department may negotiate with respondents prior to awarding any funding.
What is the maximum amount of funds a FQHC can apply for?
We are funding collaborations, not entities. The Department has not set maximum funding levels for projects or proposals at this time. Please see above for funding targets.
Is there a timeframe that implementation of programmatic items must be effective by? (for example, is there a 4-month lead time for us to be able to get things started)
Milestones will be negotiated for each proposal/project.
Can closed or soon-to-be-closed hospitals apply for funding to re-open or pay for operating expenses?
The Healthcare Transformation Collaboratives program is designed to spur innovative solutions to challenges faced by distressed communities and is not intended to fund operating costs for institutions. However, if a collaboration presents an innovative proposal that includes a facility that was formerly a hospital to be used to meet the needs of a distressed community, those proposals will be considered for funding.
Can proposals include reimbursement costs for consulting fees for planning and implementation?
Collaboratives may include costs associated with the planning and implementation of projects in their proposals. However, with limited funds available, collaboratives should be judicious in allocating transformation funds towards consulting services.
Can we include indirect costs in our funding request?
Yes, the Department will review each proposal on a case-by-case basis, and all costs will be considered in the funding review process.
Can you explain how the funding will be issued to the collaboratives?
Funds may be distributed as enhanced payments to some or all collaborative members as payment for Medicaid eligible services, as capital grants or under a Medicaid waiver. The distribution method may change in the future should the Department be granted an 1115 waiver for Transformation.
The governance structure, including the fiscal agent, is an important component of the development of a collaborative. The entities that bill for the services will be those that disburse the funds to the partners in accordance with the proposal.
Can these funds be used for a capital (construction) project?
There will be opportunities to apply for capital funding in conjunction with a transformation proposal that is addressing the criteria as set forth in Public Act 101-0655. Capital funds shall be available for capital projects that advance your transformation proposal.
How does a project or a collaboration access capital dollars or funding?
Applicants should include any requests for capital projects necessary for the larger transformation project in their proposals. HFS will determine the best method of funding the capital request.
Please provide the definitions of "capital" and "transformation" for the purposes of differentiating the funding sources.
Please refer to Section 9.01 of the Capital Development Board Act (20 ILCS 3105/9.01), which sets forth the allowable uses of capital funds.
Please refer to Section 14-12(d-5)(E) of the Public Aid Code as amended by Public Act 101-0655, which sets forth what is expected in a transformation proposal.
We are seeking clarity on the capital funding allocation. In the spring 2021 informational webinar, a slide was shown indicating that $40 million in capital will be allocated to safety net hospital partnerships. Will there be capital funding available for other hospital partnerships in distressed areas that do not include a safety-net hospital?
Yes, that is correct. $40 million dollars in capital funding is allocated to safety net hospital partnerships, however there will be an additional pool of capital funding available for partnerships in distressed areas that may not necessarily include safety net hospitals.
Are there guidelines or restrictions on the ratio of programmatic funding versus capital funding that a collaborative may apply for?
Components of proposed projects may require legal entity formation or contractual arrangements between applicants. Upon receipt of funding, the applicants will seek both legal and consulting support. Is legal funding part of the consulting funding that would be made available?
The healthcare consulting firms that the Department engages may be able to provide assistance with identifying models of new entities or governing structures, however it is not the Department’s intent to provide legal services to collaborations.
Are there timeline expectations in terms of capital funding?
Yes, the timeline applies to the entire program, including capital funding.
How will subcontractors be handled? In other words, if a larger organization is awarded a larger grant, how will that organization contract with hospitals and other partners?
Subcontractor relationships/agreements shall be proposed by the collaborations. The Department is asking all proposers to describe relationship agreements as a part of the application process, and it will be reviewed by the Department.
How long after the awards are announced is it expected awardee projects begin (when does the clark start ticking)?