New Hire Reporting

The New Hire Reporting Program is part of the federal welfare reform law and now includes increased efforts to locate absent parents who are not supporting their children. Since 1997, a nationwide employer New Hire Registry has been used to locate absent parents in order to enforce child support orders. In Illinois, IDES has the responsibility for obtaining the information for this registry.

​​ Reporting Options

To begin reporting your new hires, choose one of the following:
1. Online - You will be prompted to login, which requires you to create an online username and password, or, 
2. Complete the IDES New Hire Form and submit it to IDES by fax or U.S. mail

Illinois New Hire Directory
P.O. Box 19473
Springfield, IL 62794-9473

Fax data to: 1-217-557-1947 (24-hour fax line) 


3. Magnetic filing​​​

Additional Information

  • All employers are required to report new employees to their state's New Hire Directory with 20 days of the employee's first day on the payroll and provide all the necessary information:
  • For federal guidelines, please visit the U.S. Department of Health and Human Services: New Hire Registry​