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Frequently Asked Questions

FAQ Index

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    State Employee Data FAQ

    How do I use this employee information appropriately?

    The State Employee dataset is for general information purposes and is not intended to be used for employment or wage verification.

    What is Agency?

    The term Agency is the highest level of functional organization of Illinois state government. The State Employee dataset displays the name of the Agency where the employee is assigned, as well as the Group to which that Agency belongs. "State agency" means the offices of the constitutional officers identified in Article V of the Illinois Constitution, executive agencies, and departments, boards, commissions, and Authorities under the Governor.

    What is Gross Pay?

    The term Gross Pay is used to describe the total pay for an employee. This amount includes the regular pay, leave payments, shift differential, and special pay types. Gross Pay does not equate to taxable pay or taxable wages.

    What is Position Title?

    A position is a unique set of duties, authorities and responsibilities. The position title is the title of the classification to which a position is allocated used for payroll and other reporting purposes. This may differ from the "working title" of the employee.

    What is YTD?

    Calendar year-to-date represents the total amount of gross pay an employee or independent contractor received during a calendar year. Gross pay from all positions an employee held during the reporting period is included in this amount.

    What is Current Gross Pay?

    The term Gross Pay is used to describe the total pay for an employee. This amount includes the regular pay, leave payments, shift differential, lump sum payouts and special pay types. Gross Pay does not equate to taxable pay, or taxable wages, and may not correspond to current base salary.

    What is Collective Bargaining?

    Identifies that an employee’s position is covered by negotiated union contract; such as AFSCME, Teamsters, Prevailing Rate Contracts, etc.

    What is Merit Compensation?

    Identifies that an employee’s position is not covered by negotiated union contract; such as AFSCME, Teamsters, Prevailing Rate Contracts, etc.

    What is 4(d) Exempt?

    Indicates positions that are partially exempt from jurisdictions A, B, and C of Public Act (20 ILCS 415/4d) (from Ch. 127, par. 63b104d) of the State of Illinois Personnel Code.

    What is Rutan Exempt?

    Rutan refers to the process put in place by the State of Illinois in order to comply with the principles set forth in the United States Supreme Court decision Rutan v. Republican Party of Illinois, 497 U.S. 62 (1990). Rutan-exempt means that a particular position’s duties and level of responsibility have been reviewed and determined to warrant making political support or affiliation permissible considerations in hiring decisions concerning that position. Absent such a determination, consideration of political support or affiliation is not permissible in the hiring process.

    What is Military Veteran?

    Indicates whether an individual is currently serving or has served in the past in any branch of the United States military.

    What is Employee Status?

    Refers to an employee’s current standing regarding his/her employment with the State of Illinois. Possible statuses are as follows; Certified, Emergency, Exempt, Interim Assignment, Probationary, Promotional Probationary, Provisional, Temporary and Trainee/Intern.

    How often does the employee data get updated?

    All gross pay information is based on a calendar year, which runs from January 1 through December 31 each year. Information is updated after the close of the calendar year based upon a final correcting payroll cycle run subsequent to December 31 of each year. Information for the current calendar year will be updated throughout the calendar year with each pay date until all payroll cycles for that year are complete. The State of Illinois pays employees and individual consultants on variable payroll cycles on a lag basis. Each pay date has subsequent correcting cycles. It is possible that an amount posted on the pay date will be updated once this correcting cycle posts.

    There are many circumstances that warrant an employee’s annual leave or compensatory time balances to be paid-off. These payments are processed as part of the regular payroll process. In these circumstances, an employee’s gross pay may show a significant increase for that pay period.

    Personnel information is updated on a weekly basis throughout the year.

    Sales and Use Tax Certification Revocation FAQ

    What does IBT mean?

    The Illinois Business Tax (IBT) number is the identification number assigned by the Illinois Department of Revenue when a business is registered. It can be thought of as Illinois' version of the Federal Employer Identification Number (FEIN). Identification number used for Business Income Tax, Withholding Income Tax, Sales and Use Tax, and Business Registration.

    What is Vendor Name?

    The term Vendor Name refers to the name of the business entity or Sole Proprietor.

    Street, City, State, and Zip Code:

    These terms refer to the mailing address of business entity or Sole Proprietor.

    How often does the Sales and Use Tax Registration Certificate Revocation data get updated?

    Sales and Use Tax Registration Certificate Revocation data is updated nightly.

    How do I search by vendor name?

    The search by vendor name page is the starting point for viewing Sales and Use Tax Registration Certificate Revocation information to a specific vendor. Enter all or part of the vendor name you wish to find, and click "Search". The search will return a listing on the Vendor Search Results page of all vendors whose vendor name contains the exact phrase entered in the search box.